All Reasons and Solutions of NBI “Hit” Status in Clearance Certificate

Do you urgently want to provide your clearance certificate for a new job or visa application? So, I know, your first step is to get the clearance certificate from the NBI branch. But finding out the NBI “Hit” status in the clearance certificate can completely change your mood.

It is because it can delay the application process by 5-10 days. So, there are also chances of missing the opportunity for a job or traveling abroad. Moreover, now you will also be worried about what the NBI will do next with you, right?

You should take a deep breath! Hit status does not always mean that you are a criminal or involved in any illegal activities. A huge number of Filipinos get this status due to different reasons, like similar names or information in the database. For your help, everything essential about the hit is discussed in this article.

So you must give this article a read to know the steps to avoid and resolve it.

What Does the NBI “Hit” Status Mean in the Clearance Process?

Most Filipinos get the Hit status during the NBI clearance process. Well! There is no need to panic. It is because this is a part of the application and can appear on anyone’s clearance certificate.

A hit does not always mean you are a criminal. However, this status appears when you have a name similar to someone else in the NBI database. Or it also shows that you may have pending cases, or your closed cases status is still pending.

If you get hit, then you have to go through the manual verification process to resolve the issues. You should also know that the NBI team will not treat you badly until they prove you guilty or involved in any crime.

Why Do You Get “Hit” In the NBI Clearance Certificate?

This is the question most Filipinos ask: Why do we get hit in the clearance process? So, here are some reasons for getting the hit:

Common Names

One common reason for the NBI hit is the common name issue. Some names are used more often than others. So, if you have a name that is common, then there will be more chances of getting a hit.

Previous Pending Cases

If you were involved in any cases, then you can also get a hit in the NBI processing. However, sometimes, these cases are resolved, but still, the system shows the issues.

Mistake in Information

If you have provided inaccurate information, then you will also receive a hit problem. So, you should double-check your information when submitting the form.

Similar Suspect Name

Sometimes, people’s names match those of other people who have criminal records. The name may switch your first, middle, or last name. So this is also one of the main reasons for getting hit.

Results of Getting “Hit” in the Clearance process

If, for any reason, you got a hit status on your application, then the NBI will not issue your clearance certificate immediately. However, you will have to wait for about 5-10 days to clear all issues and verify your identity.

Here is how NBI will deal with your hit status:

The NBI officers will check and match your personal details with the criminal records.
If your information does not match with criminal history, then you will get the clearance.
If your information matches the criminal, then you will have to follow a more verification process.

How to Resolve NBI “Hit” Status in Clearance?

You should follow these steps to resolve the hit status from your certificates.

The NBI staff will provide you with the next meeting time according to standard protocol. So, you have to visit the NBI branch after 5-10 days.
On your visit, you should take all essential documents with you for verification purposes.
The staff will thoroughly check your information and verify it. If your information does not match with someone else’s, then you will be cleared immediately.
However, if the hit status is correct or may be due to your previous cases, then you have to provide further documents. These include court orders of resolved, dismissed, or any other type.
If you still have running cases in the court, then you will not get the clearance certificate, or they will mention the specific case on the certificate.

Tips to Reduce the Chances of “Hit” During the Clearance Process

However, you cannot completely avoid the hit status from your side. This is due to issues or cross-referencing information in the NBI database. But here are some steps that you can follow to reduce the chances of a hit:

You should provide your accurate and full legal name. Like, provide your first, middle, and last name to reduce the chances of a name match.
You should not use your nicknames when filling out the online application form. It is because it is not officially suitable to use such names, and also increases the chances of getting hit.
Provide all essential government-issued IDs for verification.
You should also make sure that all your data is entered correctly, including your birthplace and date of birth.

How Does the “Hit” Status Affect Your NBI Clearance?

Here are all the effects that a person has to face due to their hit status.

Impact of a Hit on NBI Clearance	Description
Temporary Hold on Issuance	NBI clearance issuance is delayed until the hit is resolved.
Further Verification Needed	NBI conducts additional checks to verify the hit.
Delayed Issuance	Clearance may be delayed until the case is resolved.
Rejection of Clearance	In serious cases, the clearance may be denied.
Request for Clarification	Applicants may need to provide more information or documents.
Impact on Employment	A hit can hinder job opportunities requiring a clean record.
Legal Consequences	Unresolved legal matters can lead to further complications.
Government Transaction Delay	Delays in passport, loan, or licensing applications.
Civil vs. Criminal Record Impact	Civil case hits may cause minor delays, while criminal hits may result in rejection.
Dispute or Rectification	Applicants can dispute incorrect hits with supporting documents.

What Should You Do If You Receive “Hit” Everytime?

Filipinos who have common names face the hot status issue every time they apply for the clearance certificate. So, if you are also one of them, then you must follow these given tips every time.

You should provide an affidavit of identity in advance so that your clearance will be issued immediately.
If you are applying for application renewal, then you must bring the old copies of your NBI certificate.
You should add a suffix or prefix to your name to avoid the chances of a hit.

Conclusion

When Filipinos see a hit status on your clearance process, they panic! However, there is no need to be worried as this is a part of the process. Most people get the hit during verification.

However, you can resolve this issue by following the verification process. You have to provide biometric verification and some additional documents to prove that you are not a criminal.

FAQ

Yes! In some cases, like similar names, NBI may require a Barangay certificate to verify your identity.

No! Sometimes there is an issue with similar names and other data. All these also result in delay and hit issues.

It usually takes 1-2 weeks to remove the hit status from the certificate.

No! NBI does not know about the issues or hits in advance, so it will not inform you. This status appears when they check your data in their database.

Unfortunately no! Except for NBI, there is no other system through which you can learn about the hit or any other issue.

All Reasons and Solutions of NBI “Hit” Status in Clearance Certificate

All Reasons and Solutions of NBI “Hit” Status in Clearance Certificate

What Does the NBI “Hit” Status Mean in the Clearance Process?